RECORDS MANAGEMENT WORKSHOP

18-19 April, 2018 | Pamodzi Hotel, Lusaka

This workshop will equip those with records management responsibilities to further their careers by being able to converse at a strategic level regarding current important topics in records and information management. The course is deliberately held at a high level, and requires active participation from participants. 

COURSE OBJECTIVES

• What is records management
• Discover legislative impacts on records management
• What is so critical about records management
• Who is responsible
• Contrast traditional records management and electronic records management
• How to manage the risk and security
• Achieving and disposal 

WORKSHOP CONTENT

1. Current legislative impacts on records management

• The Protection of Personal Information Act
• The implications for records management

2. Strategic Planning and Management for Records and Archive Services

• Identify the Corporate Drivers facing the organization
• Determine the key management issues facing document and records management
• Conducting an audit/maturity assessment
• Creating a roadmap based on the audit findings
• Implement a Records Management programme
• Create a change and communications management plan

3. Content Lifecycle Journey of Record Management

• How to capture documents
• How to classify the documents
• Understanding storing and retrieving
• Use, archive and dispose

4. Beyond basic Electronic Records – critical issues to consider

• Long-term preservation
• Metadata
• File naming
• File formats
• Storage facilities and procedures
• Digital media
• Evaluation of records management systems
• Digital imaging
• E-mail management
• Web content management
• Electronic and advanced electronic signatures

5. Information Governance (Beyond Records management, Risk and Security)

• Information Governance and Generally Accepted Recordkeeping Principles (GARP)
• Records management in relation to other enterprise initiatives
• Conversion of paper documents and records to electronic files
• Records Management
• Content / Knowledge Management
• Collaboration / Work-flow engines
• Version control
• Electronic forms management

6. Transparency and Records Management

• Transparency implications for records and information management
• Records Management as a tool for establishing transparency and accountability
• Records Management maturity levels

7. Managing Social Media Records

• Introduction
• Understanding Social Media
• Social Media as a record.
• Retention of Social Media communications
• Social media as a records management tool
• Managing Social media records using GARP principles

8. Managing Documents & Records in the Cloud

• Understanding “The Cloud”
• Different “Cloud” and deployment models
• Advantages and disadvantages of cloud storage
• Discussing the implications for records management
• Determining whether the cloud is right for your organisations records
• Key action steps

9. Business Classification Schemes

• What is a business classification scheme
• Integrating paper, electronic and e-mail classification schemes
• Extended file plan and metadata models
• Naming Conventions

10. SharePoint 2010 E-Records Management

• Reviewing the capabilities and features of SharePoint 2010 Records Centre
• Configuration options
• Planning considerations
• Managing physical records with SharePoint
11. Record Keeping Policy
• The Legislations
• Procedures
• Retention 
• Authorization
• Achieving 
• Disposal

12. Record Achieving

• What is achieving
• How to achieve systematically
• Benefits of achieving

13 Record Disposal

• What is record disposal
• The process 
• What are the benefits

WORKSHOP OUTCOMES

• Understand the implications of new legislation on records management and guide the organisation to becoming compliant
• Create a strategic plan for a records improvement process
• Align the records management Programme to the corporate goals and objectives
• Provide input into the the Enterprise Content Management initiatives of the organisation.
• Prepare the organisation for Information Governance, beyond IT Governance
• Assist the organisation in balancing the needs for Privacy versus Accessibility of records
• Lead the process for managing social media as records where appropriate.
• Make informed decisions as to whether the "Cloud" is a suitable repository for organsational records 
• Look beyond traditional "File Plan" thinking and start developing value-based records classification schemes
• Inform the organisation of the pros and cons of SharePoint as a records management system.

WHO SHOULD ATTEND

• Records Managers
• Information Governance professionals
• Departmental managers responsible for Records Management
• IT staff responsible for records management
• Representatives from National and Provincial Archives
• Representatives from watchdog organisations responsible for Industry Governance

EARLY BIRD OFFER

10 % Discount on bookings and payment made 10 work days before the event date. Enroll 3 participants and get the 4th at 50% Discount.

Fees: K2, 500 Per delegate (inclusive of teas, lunch & certificate)

For more information, bookings and clarification, contact: 
Phone- 0973100395; Email- This email address is being protected from spambots. You need JavaScript enabled to view it.